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Office Security Tips You Should Be Following

17 April 2018

Workplace Security Can Be Confusing

- We’ve decided to take it back to basics, because looking for security solutions for your business can be really hard.

Every business requires different levels of office security. How do you know what’s right for you? What are the types of security you need? Do you need a fancy new security system, or could you be overlooking some basic workplace security practices?

So many businesses think installing all the newest gadgets will keep them safe - and a lot of the time, they really do! However, this can often lead to employers overlooking simple, daily, office security procedures thereby putting themselves, their employees and their company in danger.

Here are a few basic office security tips you absolutely should be following.

 

A Few Office Security Tips for the Day-to-Day

 

Assign Someone to Officially Lock Up

It’s simple and most business do actually follow this rule. Designating a person to manually lock up - or checking that the building and grounds have been securely locked by your security system - makes things so much easier for you; it helps to ensure the site is always locked up, that you know where the main set of physical keys are at all times and who you should ask. The person in charge of locking up is usually the person who’s in the office earliest and leaves the latest. It may well be you reading this!

 

Assign A Second in Command

One of the most important office security tips - assign a second person to lock up if the first person cannot! Again, it ensures an open line of communication among your employees and stops things from becoming confusing. It also means you’re covered if your first in command is out of the office.

 

Use a Key Holding Service

You can’t give just anyone access to the business keys! A key holding service is a safe and reliable security solution. It protects you if you lose your keys or have an emergency incident and can’t access the office. KM Security Solutions offer Key Holding and Alarm Response Services that not only give peace of mind, but protect your business in the event of a real crisis.

 

Frequently Check for Vulnerable Entry Points

Vulnerable entry points are so easy to overlook. Security professionals shudder at the thought! This is absolutely one of the most commonly ignored office security tips; you should check for vulnerable entry points regularly. Okay, so maybe not daily but definitely on a weekly basis, or if the weather has been particularly ferocious as this can lead to unforeseen issues. 

Look at all doors, gates, fences and windows for vulnerabilities. It only takes one thief to notice it before you do.

 

Regularly Check Alarms and Security

Once more, regularity is key. There is absolutely no point in having an alarm or security system that’s not working properly. You’ll leave yourself, employees and business unprotected, all the while wasting money on an inactive security system.

Firstly, it’s important that you totally familiarise yourself with any alarm or security systems so that you can identify an issue. Secondly, you should check for system updates on a daily basis. Thirdly, you should have regular security drills (informing your response team beforehand of course).   

 

Make Sure Grounds Are Well-Lit

Before you leave for the night, make sure the grounds are well-lit and no area is left vulnerable. A faulty light isn’t a big deal on it’s own, but if it’s been knocked out by a thief you need to take precautions.

 

Ensure Every Employee Updates Security Software

It’s likely that your employees use computers. If so, make sure they are aware of a company-wide policy which asks for them to regularly update their security software. You should, obviously, have computer security software subscriptions. On top of that, have a technician come in once a month - or more regularly if you deal with a lot of secure data - to look over your systems and make sure they’re all up to date.

 

Make Sure Your Employees Know Best Cybersecurity Practices

Employees make silly mistakes on office computers that they wouldn’t on their own. They can be a bit reckless because they’re not putting their own computer at risk; they don’t have to pay if something goes wrong. In fact, clicking on spam emails or visiting infected websites are common security lapses businesses have to deal with. So, it’s imperative that you make sure they’re correctly informed and know how to behave responsibly online.

 

Review Your Security Cameras (Or Get Them!)

It’s best to have security cameras onsite, particularly in blind spot areas. We offer security camera services to suit a variety of businesses - they’re a popular form of security because they make things easier, giving you an extra set of eyes.

If you have security cameras then you should regularly have a flick through recent footage, especially if you see any customers acting strangely. This gives you the opportunity to prevent an incident before it even happens and keep an eye on any suspicious people.

 

Employ On-Site Security Guards

Make it easy on yourself. Carrying out a full time job alongside the responsibilities that come with enforcing safety and security is a lot to ask for - it can leave you distracted and cause you to make obvious mistakes that put your business at risk.

Security guards not only help enforce security procedures in the workplace, but they keep you protected at all times. In fact, retail crime drops as much as 80% when security guards are present. It’s clear that hiring security guards offers you physical protection and acts a crime deterrent.

We provide manned security solutions, tailored to businesses across a variety of industries. Speak with a consultant today to find out how we can help you.


Corporate Security - Do Your Part to Protect Your Business

You have a responsibility to protect your business and your staff. Don’t fret too much though; share the burden with a professional. Speak to a security solutions expert now. 

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